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Purchase Order
Entry Overview
NewVision gives you the tools to control the entire
purchasing process including quotes, blanket orders,
purchase orders, receipts and back orders. Requisition
Management makes easy work of identifying those items that
need to be purchased regardless of whether the requirement
is inventory replenishment, drop shipments, or special
orders. You can minimize the paperwork and maximize your
purchasing efficiency.
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Purchase Desk
Purchase Desk will become your primary purchasing tool. From
this screen you will be able to retrieve drop shipments and
special orders that need to be purchased. Edit the
information, if necessary, and then let the system
automatically prepare the purchase orders. You can use
Purchase Desk to perform the same functions for inventory
replenishment. All the items in inventory identified as
being at or below the reorder point will be brought into the
Requisition. Edit and change as required and then let the
system automatically generate your purchase orders. With
Purchase Desk you have at your fingertips all the key data
to make intelligent purchasing decisions. |
Purchase
Desk Worksheet (Enlarge) |
From a single screen you will be able to check out the item
usage and purchases by month, including the last purchase
price and, if necessary, be able to navigate back to the
original source document. In addition, you can check out
alternate vendors and their prices, lead times, and quantity
discounts.
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Special
Pricing by Vendor (Enlarge) |
Purchase Line
Discounting
This granule allows you to record the percentage
discounts offered by a vendor on specific
inventory items. The appropriate line discount
percentage will be applied by the system to the
quantity purchased.
Purchase Line Pricing
Purchase Line Pricing works like Purchase Line
Discounting except that it allows you to record
the special pricing offered by a vendor at
different quantity breaks. The system will apply
the correct price based on the quantity
purchased. |
Item Cross Reference
Item Cross Reference offers a quick means for you to
identify the vendors or manufacturer’s part number rather
than, or in addition to, your internal part number. This
number can be printed on the Purchase Order and is stored as
a part of the historical record.
Usage Based Procurement
Order points and line points are automatically calculated
based on average usage, vendor lead time and expected
inventory levels. These order timing controls suggest when a
purchase should be made to maintain adequate inventory
levels. After an item has been suggested for purchase UBP
calculates the order quantity based on expected usage and
EOQ.
UBP carefully analyzes each item in each warehouse and
notifies you of usage abnormalities such as abnormal usage
levels, out of stock conditions, etc. You can then focus on
the exceptions rather than items that routinely follow a
predictable pattern. |
Usage Based
Procurement
Setup (Enlarge) |
Item classes are assigned based on dollar movement through
inventory. This means that your critical purchasing
decisions can now be based on inventory investment rather
than just quantities.
Vendor Returns Management
This granule provides the user the capability of automating
the handling of goods returned to the manufacturer or
vendor, by adjusting vendor balances and creating the
necessary documents to record the transaction. Reason codes
allow you to tag the return transaction for identification
and for ongoing analysis of returns to vendors.
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Sales Order
with Interface to
Purchase Order (Enlarge) |
Drop Shipments
Drop Shipments allow you to link a purchase with a specific
sales order and have the items shipped directly to your
customer from the vendor. Purchase orders for drop shipped
sales can be automatically generated through Purchasing or
can be created through Requisition Management.
Special Orders
Special, or non-stock, orders provide for the identification
of a suggested vendor and vendors item number. Like Drop
Shipments, Special Orders can be automatically generated
through Purchasing or can be created through Requisition
Management. |
Features:
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Purchase
Orders, Quotes, and Blanket Orders
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Create a
Quote from a previous Purchase Order
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Create a
Purchase Order from a previous Purchase Order
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Unlimited
number of alternative order addresses for each vendor
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Automatically
generates Purchases Orders
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Item Cross
References (Vendor, Manufacturer, Etc.)
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Usage Based
Procurement
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Foreign
addresses and phone numbers
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Vendor
comments
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Purchase
Order header comments
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Line comments
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Multiple
contacts
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Royalty
Accounting
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Rebate
Accounting
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